Parents are encouraged to share questions, concerns or ideas with the school. The school will work with parents to develop a mutual understanding in the best interest of the child. When students, parents or staff members want to initiate an event, implement an idea, discuss an area of concern or have recommendations about an issue, they should contact the appropriate individual listed under Who to Contact. Please contact the appropriate person via e-mail or voice mail to schedule a conference/meeting. Guides/faculty members/staff check messages every day and will return calls and emails during the workweek, within 24 hours.
Who to Contact
Matter related to: Contact:
Absences School Nurse
Guide
Division Head
Advisor (MS and US)
Academics
School Policy In this order:
Guide and Assistants 1. Guide/Classroom faculty member
Classroom Activities 2. Appropriate Division Head
Curriculum 3. Head of School
Field Trips
Student Progress
Student Status
Specialty Programs
Montessori Materials
Parent Concerns
Graduation Requirements Head of Upper School
Assessment
Achievement Testing Associate Head of School for Academics
Educational and Psychological Testing Director of Learning Services
Learning Support Director of Learning Services
Referral Process Director of Learning Services/Division Head
Tutoring Director of Learning Services/Division Head
Athletics
School Teams/5th – 12th Gr. Athletics Director of Athletics
Jr. Athletic Sport Teams - Primary–4th PE Assistant
Montessori Primary Care Program (MPC) Head of Early Childhood Programs
Before and After School Enrichment (BASE) Associate Head of School - Academics
Advancement
Admission Process Director of Admission
Student Records
Student Placement
Change of Family Information Database/Web Manager
Health Records/Allergies School Nurse
Incident Reports School Nurse
Communications/Notes Assoc. Head of School for Institutional Advancement
Publications/E Newsletter/
Family emails/Use of logo
Marketing/Public Relations Director of Communications
Events – general information, Assoc. Head of School for Institutional Advancement
scheduling on school calendar, etc.
Website Assoc. Head of School for Institutional Advancement
After School Activities (ASA) Director of ASA and Alcuin Summer
and Alcuin Summer
Inquiries
Program Content
Scheduling
Building Use
Posting of signs, posters, flags Director of Facilities and Purchasing
Event forms (7-10 schooldays
advance notice required for set-ups)
Traffic plan, carpool
Calendar
To place events on calendar Database/Web Manager
To reserve a room Database/Web Manager
Finance
Tuition Assistance Information Chief Financial Officer
Tuition, payments, billing Senior Accounting Manager
Philanthropy
Annual Fund/Capital Campaign Director of Philanthropy
Gift Planning
Fundraising Guidelines/Requests
Annual Report
Alumni Philanthropy Associate
Note: To reserve buildings or rooms, please contact Associate Head of School for Institutional Advancement or Database/Website Manager. To reserve fields, please contact PE Office.
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