Communications from Students, Parents and Staff to the School

Parents are encouraged to share questions, concerns or ideas with the school.  The school will work with parents to develop a mutual understanding in the best interest of the child.  When students, parents or staff members want to initiate an event, implement an idea, discuss an area of concern or have recommendations about an issue, they should contact the appropriate individual listed under Who to Contact.  Please contact the appropriate person via e-mail or voice mail to schedule a conference/meeting.  Guides/faculty members/staff check messages every day and will return calls and emails during the workweek, within 24 hours.

Who to Contact

Matter related to:                                           Contact:

Absences                                                                          School Nurse

                                                                      Guide

                                                                      Division Head

                                                                      Advisor (MS and US)

 

Academics

          School Policy                                        In this order:

          Guide and Assistants                             1.  Guide/Classroom faculty member

          Classroom Activities                              2.  Appropriate Division Head                   

          Curriculum                                           3.  Head of School

          Field Trips                                              

          Student Progress

          Student Status

          Specialty Programs

          Montessori Materials

          Parent Concerns

          Graduation Requirements                      Head of Upper School

Assessment                                                            

          Achievement Testing                             Associate Head of School for Academics

          Educational and Psychological Testing     Director of Learning Services

          Learning Support                                   Director of Learning Services

          Referral Process                                    Director of Learning Services/Division Head

          Tutoring                                                Director of Learning Services/Division Head

Athletics                                                       

          School Teams/5^th – 12^th Gr. Athletics      Director of Athletics

          Jr. Athletic Sport Teams - Primary–4^th    PE Assistant

Montessori Primary Care Program (MPC)            Head of Early Childhood Programs

Before and After School Enrichment (BASE)        Associate Head of School - Academics

 

Advancement                                               

          Admission Process                                           Director of Admission

          Student Records

        Student Placement

        Change of Family Information              Database/Web Manager

          Health Records/Allergies                                  School Nurse

        Incident Reports                                 School Nurse

          Communications/Notes                                   Assoc. Head of School for Institutional Advancement

                    Publications/E Newsletter/          

                    Family emails/Use of logo

        Marketing/Public Relations                   Director of Communications

        Events – general information,              Assoc. Head of School for Institutional Advancement

          scheduling on school calendar, etc.                     

        Website                                             Assoc. Head of School for Institutional Advancement

After School Activities (ASA)                                  Director of ASA and Alcuin Summer

and Alcuin Summer                                   

          Inquiries

          Program Content                                  

          Scheduling

Building Use

          Posting of signs, posters, flags               Director of Facilities and Purchasing

          Event forms (7-10 schooldays

             advance notice required for set-ups)

          Traffic plan, carpool

Calendar

          To place events on calendar                   Database/Web Manager             

               To reserve a room                                               Database/Web Manager

Finance                                                         

          Tuition Assistance Information                Chief Financial Officer

          Tuition, payments, billing                       Senior Accounting Manager

Philanthropy         

            Annual Fund/Capital Campaign                           Director of Philanthropy

            Gift Planning

          Fundraising Guidelines/Requests

          Annual Report

          Alumni                                                  Philanthropy Associate     

Note: To reserve buildings or rooms, please contact Associate Head of School for Institutional Advancement or Database/Website Manager. To reserve fields, please contact PE Office.